FedWire Requirements
Domestic wires are supported within the United States and Canada.
The payment currency can be either USD or CAD, regardless of whether the recipient is in Canada or the US. For example, a US vendor can receive USD from a USD account or CAD from a Canadian account, provided there is no currency exchange involved.
For NetSuite users, the Entity Bank Details bundle is required to process wire payments through the plugin.
Key Terms
Below are some key terms to help you navigate the instructions and setup for FedWire payments more easily.
Term | Definition |
|---|---|
SWIFT/BIC Code | A Bank Identifier Code (BIC), also known as a SWIFT code, is an 8-to-11-character alphanumeric code that uniquely identifies financial institutions. Note: If the BIC is unavailable, you must provide the bank's full name and address instead. |
Vendor and Bill Requirements
To prevent payment delays or returns, all payments are required to have the following three requirements:
Vendor Record
The Entity's full name, address (post code, city name, state, etc.), and phone number must be accurately populated on the Vendor record.
Billing Address and Location
The Entity and Bill (if applicable) Billing Addresses must be located in the country of destination and must match the country specified in the Entity Bank Details record.
Currency
The currency for the Vendor Bill must be in USD or CAD, which must match the source account.
Payment Requirements
United States
Payment Context
- Method: Domestic
- Country: United States
- Currency: USD or CAD
Requirements
Routing Number is mandatory.
Account Number is mandatory.
Payer Account Number must be between 6 and 10 digits.
Destination Account Number can be up to 12 digits.
Canada
Payment Context
- Method: Domestic
- Country: Canada
- Currency: CAD or USD
Requirements
Transit Number is mandatory.
Institution Number is mandatory.
Account Number is mandatory.
Payer Account Number is 7 digits.
Destination Account Number can be up to 12 digits.
Wire payments are supported in three different regions/currencies:
- US/USD - Generally available
- CA/CAD - Generally available
- GB/GBP - In Pilot
If you wish to join an ongoing pilot, please reach out to your bank representative to request access.
The information below pertains to US/USD payments only.
NetSuite Vendor Record Requirements
The following fields must be accurately populated on the Vendor record in NetSuite.
- Company Name: Max 140 characters
- Type: Company or Individual
- Address
IMPORTANT: Do not use the Override feature on the address, as it can interfere with the extraction of accurate address information.
- Phone Number: Optional
The company name, type, and address of the vendor are required to be populated. This information lives on the Vendor record and resides in default fields as part of the base NetSuite.
NOTE: Print on Check As will be used as the vendor name when populated. This is the beneficiary's name that will be transmitted in any remittance.
NetSuite Vendor Bank Account Requirements
For NetSuite users, the Entity Bank Details bundle is required to process ACH payments through the plugin. To learn more about this bundle, use the menu on the left to navigate to the NetSuite Plugin Setup.
Once installed, this bundle can be accessed via the Vendor record under the tab Entity Bank Details.
The following fields must be accurately populated:
- Method: Domestic
- Country: United States
- Currency: USD
- Type of Accounts: Default is Checking
- Account Number: Expected between 5 and 18 digits
- Routing Number: Exactly 9 digits
- BIC Code: Exactly 8 or 11 characters
NetSuite Bill Requirements
In order to be eligible for payment, NetSuite bills must be in an OPEN state and marked as Approved.
The following fields must be accurately populated:
- State: OPEN
- Approval Status: Approved
- For US Wire payments, the billing address must be in the US, and the Override toggle may not be checked for the address on the bill.
- For Wire payments, only bills in USD are acceptable.
- The Reference No. must be no greater than 30 characters.
- The Memo must be no greater than 140 characters, if provided.
